MEET REGISTRATION INFORMATION

The following are instructions on how to register for upcoming competitions.  This document describes the process with which you will enter meets. 

MEET INFORMATION

There are a large number of meets offered in the province of BC throughout the year, however, the KTFC will only be attending a few as a club. All club selected meet information and registration times will be e-mailed to all club members approximately 1-2 weeks prior to the registration deadline for each meet that the club will be attending. If athletes choose to attend meets not selected by the club they are responsible for their own registration.

GENERAL INFORMATION

At the training site at Hillside Stadium there is a mailbox with a slot to deposit envelopes.   You may deposit any payments owed to the club for whatever purpose: trip fees, club registration fees, singlets, etc and meet registration fees.  The meet registration coordinator will be at the track on certain days with information regarding schedules and competition information on upcoming meets.  Please pay attention to deadlines as we do not phone people.  Your coach can tell you when the coordinator will be there.

MEET REGISTRATION

For each meet a separate Meet Registration envelope must be filled out and a separate payment deposited.  A separate envelope must be deposited for each athlete as well (if you have more than one child in the club).  For general deposits you can combine payments, but not for Meet Registrations.

Please DO NOT enter meets on your own (i.e. send your own entry to the meet host).  This causes great confusion.  We will do it for you.

ENTRY DEADLINES

All entry envelopes MUST be deposited by the specific date your coach or the coordinator posts at Hillside Stadium.  Abide only by the dates we post, not any other dates you may find posted on the meet website.  Those dates are deadlines for the club to get ALL of the club’s entries in.  If in doubt, ask.

COMPLETING THE MEET REGISTRATION ENVELOPE

The information you write on the envelope is what is used to enter your athlete, so please write legibly.  Please enter all information asked for: name, meet entering, events, seed*, and (very important) year of birth.  Please do not assume we know this information (regardless of how long you have been in the club), especially the DOB as it slows things down enormously if we have to go to the club database to look this info up.

*SEED - If you know your athlete’s personal best for that event enter it as well.  If you do not, don’t worry.  This information is used only for seeding purposes and is really only important for track events.  If you do not know the personal best, leave the seed blank.

Once all this is done deposit the proper entry fee amount (you can find this information posted at the training site) into the envelope, seal, and deposit.  Your athlete will then be entered into that meet.

OTHER THINGS TO CONSIDER

Always check the schedule for the meet you are entering for potential conflicts.  If you are unsure of this ask a coach.

Always check the meet schedule to ensure the events you are entering are actually offered at that meet.  Not all meets offer all events.